The importance of inventory reports
Compiling an inventory and schedule of condition is a skill and should be carried out by someone with the appropriate qualifications to do so (APIP or AIIC accredited).
The inventory is not just a list of items placed in or on the premises; a proper inventory will include a schedule of condition of the property itself as well as the fixtures, fittings and contents.
Without this robust evidence, landlords stand little chance of winning the dispute in court or mediation proceedings.
An inventory report is a complete record of the fixtures, fittings and decor of the subject property. The entire report works methodically from the front entrance through each room, and includes any outdoor space.
A check-in report creates a report specific to a tenancy and sets the standard at which the property should be maintained, and returned at the end of the tenancy. The check-in examines the property on the day that the agreement begins, noting the condition of furniture and fittings with the new tenants.
Meter readings are noted and the new tenants will be asked to sign for any keys that are passed over.
A check-out report takes place at arguably the most important point in your tenancy – when your tenants move out.
The check-out compares the condition at the end of the tenancy to that of the check-in report. We will assign liability for any changes in the condition to either tenants or the landlord (maintenance) or to fair wear and tear. The report also notes final meter readings, compares keys returned to keys provided at the start of the tenancy and takes forwarding contact details for outgoing tenants when possible.
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